Kenyan payroll that posts itself to Zoho Books and QuickBooks.
PAYE, NSSF, SHIF, Housing Levy, NITA and HELB, calculated from the rules in force on your pay date. Payslips, the P10, P9 cards and your ledger entries all come from the same approved run.
- 14-day free trial from launch
- Connector in every plan
- From KES 130 per employee
| Account | Debit | Credit |
|---|---|---|
| Salaries & Wages | 130,000.00 | |
| Employer NSSF Expense | 7,800.00 | |
| Employer Housing Levy Expense | 1,950.00 | |
| NITA Levy Expense | 150.00 | |
| PAYE Payable | 12,422.95 | |
| NSSF Payable (employee + employer) | 15,600.00 | |
| SHIF Payable | 3,575.00 | |
| Housing Levy Payable (employee + employer) | 3,900.00 | |
| NITA Payable | 150.00 | |
| Net Pay Payable | 104,252.05 | |
| Total | 139,900.00 | 139,900.00 |
From employee list to balanced ledger in three steps
Import your employees
Upload a spreadsheet and fix any errors from the report. KRA PINs, NSSF and SHA numbers are checked as they come in.
Run and approve
Calculate, review the warnings and the changes from last month, and send it for approval. In a small team, the owner can let the person who prepares the run approve it too.
Payslips, returns and ledger entries are done
Finalising issues branded payslips, prepares the return files and payment files, and posts the journal to your accounting system.
Every line of pay, and when it's due
On a gross of KES 100,000, the employee takes home KES 70,441.65 after NSSF 6,000.00, SHIF 2,750.00, Housing Levy 1,500.00, PAYE 19,308.35.
Kenyan rules in force from 2026-07-01. Check each authority's notice before filing.
| Return | Goes to | Due |
|---|---|---|
| PAYE (P10) | KRA | 9th of the following month |
| Affordable Housing Levy | KRA | 9th working day of the following month |
| NSSF contributions | NSSF | 9th of the following month |
| SHIF contributions | SHA | 9th of the following month |
| NITA levy | NITA | 9th of the following month. Confirm with the authority |
| HELB repayments | HELB | 15th of the following month. Confirm with the authority |
| P9A cards to employees | Your employees | By 28 February each year |
Your accountant sees what payroll saw
The connector is in every plan. It posts the journal, settles net pay so it matches the bank feed, and proves the ledger agrees with the run.
Zoho Books
Every planJournal, settlement and reconciliation in Core. Reporting tags, projects and statutory vendor bills on Plus.
QuickBooks Online and Desktop
Every planDirect to QuickBooks Online through the API, or a balanced IIF file for Desktop. Classes and locations on Plus.
Business Central
Coming soon, PlusA native extension: review and post payroll inside Business Central, with dimensions and vendors.
Priced per employee, with the connector included
KES 130
per employee per month on Core, minimum KES 1,300. Prices exclude 16% VAT. Includes statutory payroll, payslips, returns, leave, P9 cards and the accounting connector.
Questions
Built in Nairobi by TrendPro Systems, since 2014. About us
When can we start?
TrendPro Payroll is being built now, and the waiting list hears first. Our first clients will run it alongside their current payroll for a month before switching.
Does it pay our employees?
No. It produces bank and M-Pesa bulk files that you upload from your own account. TrendPro never holds your money.
Which returns does it produce?
KRA simplified P10, SHIF, NSSF, Housing Levy, NITA and HELB, plus a P9 card for each employee every year.
We keep our books in something else. Can we still use it?
Zoho Books and QuickBooks connect at launch, and a Business Central extension follows. Xero, Sage and Wave are planned after that. Every run also exports a journal file.
Do I have to move my payroll to post it to my ledger?
No. Payroll Bridge takes a journal exported from your current payroll tool and posts it to Zoho Books or QuickBooks, and to Business Central when its extension ships.